Executive Assistant, Formlabs
3-5 days a week in office (Somerville, MA)
High performance 3D Printers
Be an early applicant
High performance 3D Printers
501-1000 employees
Be an early applicant
3-5 days a week in office (Somerville, MA)
501-1000 employees
Company mission
To bring powerful and accessible fabrication tools into the creative hands of professionals around the world.
Role
Who you are
- The right candidate will remain calm under pressure, display a strong work ethic, have a sense of humor, and have excellent judgment in dealing with highly confidential information
- Professionalism in dealing with senior executives is imperative. Strong communication skills and the ability to foster a positive and fun team environment are a must, as is the ability to be flexible and change direction at a moment’s notice
- This role requires outstanding planning, time management, and organizational skills. Superior attention to detail and the ability to meet tight deadlines while juggling multiple requests is critical
- The candidate will thrive in a fast-paced environment while always keeping an eye on the details as well as the big picture
- Previous success in a fast-paced and high-autonomy environment, with limited resources and very high individual ownership. The best candidate has been a successful Executive Assistant or Operational Manager before, in a high-growth and quickly changing environment
- Prioritization and time management are critical. A lot of your work can happen all at once, and not all requests are linear or planned. You need to be able navigate dynamic situations while triaging priorities in real time
- A passion for technology, innovation, and entrepreneurship. We want someone who is interested in the business we are in, and is willing to learn a lot about different functions and business priorities
- You are thoughtfully networked across the org and a trusted partner to important external contacts. You’re tapped into the thread of the company, and anticipate the support you provide, strengthening your value over time
- Uphold our business competencies: understand our business model, revenue goals, and path to profitability
- You are independent and resourceful. You always get the job done, whether it’s counting on your own savviness, or tapping into your broader team
- Can navigate our tech stack: G-Suite, Slack, Coupa for purchasing, Zoom. You’re a document wizard in all mediums: Sheets or Excel, Google Slides or PowerPoint
What the job involves
- A successful candidate will be adaptable, resourceful, friendly, collaborative, decisive, and self-motivated with a strong history of high performance.
- This role will support three C-Suite Executives.
- They will partner with each Executive to lead their global teams by thinking holistically, creating efficiencies, and applying consistently sound judgment to decisions
- Manage the calendars of Chief Revenue Officer, Chief People Officer, and Chief Operating Officer; this includes proactive looking forward (weeks or months at a time), paying attention to business priorities to help elevate and guard time, and navigating unexpected and real-time changes throughout the day
- Be the professional internal and external face for executives –both cross-functionally across the business, and externally with clients, investors, and candidates. Ensure that Formlabs is always presented in the most professional light (organized, polished, on-time, communicative)
- Organize seamless executive travel. Your stakeholders have global teams and international travel throughout the year. These trips typically involve complex itineraries – multiple stakeholder meetings, very busy schedules, and various stops. Plan for the unexpected so that travel goes as smoothly as possible
- Own executive credit cards and receipts. Submit all expense reports on time, and in line with global purchasing policies. Often this means learning the ins-and-outs of our business and finance processes, so that you can move quickly and accurately when purchasing
- Contribute significantly to internal communications for your executive’s departments. Own end-to-end communication streams (this often includes technology set up, content planning, day-of execution, email summaries, and live troubleshooting)
- Project manage and effectively organize leadership level and department wide events like off-sites, kickoffs, and conferences. Scope of events ranges from 50-500 attendees
- Beyond your executives: Continuously find ways to reduce operational inefficiencies across the business, so we can work more efficiently (automating email groups, updating knowledge management, identifying a tool or resource that will improve how G&A works)
- You are embedded into your executives and their teams. You support them, can guard priorities and time, but also establish relationships cross-functionally across the business AND within your executives orgs (leaders, contributors.) You understand what the business priorities are at the highest level, so you can effectively support healthy prioritization and business success
- Your executives trust you with their priorities, needs, and information that they don’t necessarily share with anybody else (even other executives.) Over time, you build a relationship where they see you as a trusted advisor, akin to a business partner, who helps them be their most effective leader at work
- Operationally, things run on time. This ranges from starting an All Hands meeting, to submitting receipts for expenses and corporate cards or any purchases. While many things need to happen in the moment, there’s a significant stream of work that can be predicted and planned for so things run smoothly
- The improvements and efficiencies you create in your executives org translate to your peer EA, and when it will be valuable, to broader business processes. Your efficiency is contagious and makes those around you function better
- Big picture: Your executives are more productive with your support behind the scenes
Our take
Formlabs' founders met at MIT in 2011, and set about creating a company that would disrupt the 3D printing market. While the majority of the industry was experiencing a crash, Formlabs managed to buck the trend by implementing additive manufacturing (stereolithography) to a desktop form factor.
While many 3D printing manufacturers have tried in vain to market their hardware to home users, Formlabs has maintained a laser-sharp focus on serving the needs of professionals and large-scale companies such as Coke and Sony. Striving to keep costs low while maintaining an optimal user experience, the company has sold well over 100,000 printers.
With considerable funding at its back, Formlabs has continued to develop new solutions such as a series of mass manufacturing solutions that enable its customers to dramatically increase their 3D printing output. As the largest supplier of professional SLA and SLS 3D printers in the world, the company is well set to further its position and achieve further global growth.
Kirsty
Company Specialist
Insights
Company
Funding (last 2 of 6 rounds)
May 2021
$150m
SERIES E
Aug 2018
$15m
SERIES D
Total funding: $250.8m
Company benefits
- Robust equity program to build future wealth through RSUs
- Comprehensive healthcare coverage (Medical, Dental, Vision)
- Low cost fund options in our 401K and access to advisors
- Generous paid Parental Leave (up to 16 weeks)
- Tenure-based paid Sabbatical Leave (up to 6 weeks)
- Flexible Out of Office Plan – Take time when you need it
- Ample on-site parking & pre-tax commuter benefits
- Healthy on-site lunches, snacks, beverages, & treats
- Regular sponsored professional development opportunities
- Many opt-in culture events across our diverse community
- And of course… unlimited 3D prints
Company values
- Autonomy - We leave space for people to do their best, and take initiative to chart their own career course
- Cutting Edge - We’re building things that haven’t been built before, so we can push the edge of what’s possible
- Results - We dream big, but our focus on getting things done is what drives us forward
- Curiosity - We are always asking why to push ideas and actions beyond the status quo
Company HQ
Ward Two, Somerville, MA
Articles
Leadership
Maxim Lobovsky
(CEO)Interned at NASA Robotics Academy, and was a Research Assistant at MIT before co-founding Formlabs.
Natan Linder
(Chairman)Co-founder and CEO at Tulip, and Member of the Board Of Directors at Volta Labs. Also an Advisory Board Member at RightHand Robotics. Previously a Research Assistant MIT Media Lab.
Salary benchmarks
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