Executive Assistant, Live Nation
Insomniac
Hiring Hourly: $23.00 - $35.00 USD
More information about location
Office located in Calabasas, CA
Entertainment events promoter and producer
Open for applications
Entertainment events promoter and producer
1001+ employees
Open for applications
Hiring Hourly: $23.00 - $35.00 USD
More information about location
Office located in Calabasas, CA
1001+ employees
Company mission
Live Nation's mission is to help live music fans more easily and quickly find concert tickets and information about their favourite artists and venues.
Role
Who you are
- 3-5 years of experience as an executive assistant
- Proficient use of Microsoft Outlook (including group scheduling) and of Microsoft Office to include Word, Excel, and PowerPoint
- Experience with Concur would be an asset
- Ability to navigate the internet as a communication and research tool
- Professional level of verbal and written communication skills
- Possess a strong work ethic with a high sense of responsibility in an ever-changing environment
- Must be able to handle sensitive matters and exercise excellent judgment
- Ability to work independently and within a team to juggle multiple prioritized tasks
- Bachelor’s degree or equivalent experience
- Experience in the music industry preferred
- Must be able to tolerate loud noise levels & busy environments on site at our events
- May sit for extended periods of time and work in drastic temperature climates onsite at our events
- Must be willing to work during evening and weekend hours, as required, to meet deadlines
- Must be willing to travel as required both domestically and abroad, if required
- Must have a current passport and be able to travel worldwide without restriction
What the job involves
- This individual will serve a critical role in the company by assisting two executives with scheduling, organization, and administrative tasks.
- The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details
- Given the dynamic nature of the executive team and the music industry, the Executive Assistant should be flexible and consistent while maintaining the confidentiality of high level operations
- Proactively manage a busy and complex calendar; schedule and coordinate internal and external meetings and other events as directed
- Act as a point of contact for internal team, clients, and external partners - responsible for information flow, coordination of logistics for meeting, execution of organizational responsibilities as needed
- Drafts committee and leadership agendas; coordinates preparation of agenda materials; prepares agenda packets; posts agendas at meeting location and on website; emails links to agendas posted on website and mails hardcopies of the agenda packets; attends leadership meetings and electronically records meetings; finalizes resolutions; prepares actions and motions into minutes for approval at next meeting
- Types correspondence and reports; drafts correspondence from rough notes; research issues and activities; assists in the creation of presentations; maintains confidential and administrative files
- Receive, screen, and follow-up all communications via phone, email, and mail
- Prepare extensive domestic and international travel arrangements including air, hotel and transportation reservations, mileage programs and upgrades with the ability to make frequent and last-minute changes
- Assist with the organization of critical work projects, including prioritization with the Executive to make sure that all objectives are addressed and handled in a timely manner
- Attend and participate in company meetings, shows / events, as on-site support, and a representative of the company as required
- Provide general administrative support and perform diversified administrative duties; prioritize and manage projects with minimal supervision
- Preparation and submission of expense reports
- Interface with agents, venue partners, and internal team to build and maintain a calendar of events
- Purchases supplies for meetings and authorizes payment for travel, training, professional memberships, subscriptions, and to vendors and service providers
- May provide administrative support and assistance with special projects for staff in other companies in President’s span of control
- Multitask in a fast-paced environment and remain organized, with attention to detail
- Perform other related duties as required
Otta's take
Theo Margolius
COO of Otta
Live Nation is the world's leading live entertainment company, sitting at the top of the market in live events and ticketing. Formed in 2009, it is a major international company, with key business segments made up of concerts, ticketing, and sponsorship and advertising.
Despite its dominant position in the market, the company saw an 84% drop in revenue during 2020 and the closure of live events. Since then, however, demand has been stronger than ever for their ticket sales. This is a reflection that live events remain a clear priority for consumers and has been further reflected in Live Nation's acquisitions of companies - like Goodlive - that complement and bolster Live Nation's portfolio.
In addition to live events, a key area to watch for Live Nation will be the rise of online concert streaming, like that undertaken by competitors such as Driift. Major festivals such as Glastonbury have trialled online concerts with mixed reviews. If it proves successful, this could be a major new section of the entertainment market and a big potential part of Live Nation's future ventures.
Insights
Company
Company benefits
- Unlimited paid time off policy
- Work from home opportunities
- HEALTH: Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
- YOURSELF: Paid time off policy including holidays, sick time and day off for your birthday, free concert tickets
- WEALTH: 401(k) program with company match, Stock Program Reimbursement
- FAMILY: New parent programs & support including caregiver leave and baby bonus, infertility support
- CAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainings
- OTHERS: Volunteer time off, crowdfunding network
Company values
- Live for artists - Artists are the heart of what we do and we have deep reverence and respect for their creativity. We believe live music is vital to art and culture which is why in 2019, we paid artists more than $6 billion, making Live Nation by far the largest financial supporter of musicians. Beyond global touring deals and festival performances, our Artist Nation group offers services such as management, business marketing and consulting to artists across all genres
- Live for decentralisation - We don’t believe in bureaucracy and we don’t mandate synergy. We keep our corporate teams small, because we trust that our decentralized divisions know how to make the best decisions for their businesses in real time
- Live for ideas - Part of working in a creative industry is imagining what could be and exploring the possibilities. We encourage everyone at Live Nation to dream big and email our CEO with ideas to move our business forward
- Live for entrepreneurship - Employees who thrive here are self-starters who are experts at what they do. While we give a tremendous amount of independence to our employees, we are also precise and exacting about performance. There is no hiding behind process here. You are evaluated on your results and concrete contributions to our business
- Live for focus - We have a long “To Do” list but an even longer “Not To Do” list. As the demand for live events continues to grow across the globe, we have to stay focused on our core mission of connecting artists with their fans for those magical hours of live music
- Live for talent - We believe talent comes from any place or background. This is not a place for elitists. We hire people for who they are – hard workers who deliver results and are passionate about what they do
Company HQ
Barbican, London, UK
Articles
Founders
Michael Rapino
(President and CEO, not founder)They worked for 10 years in various marketing and entertainment capacities at Labatt’s Breweries of Canada. They held several roles at Clear Channel Communications, including President and CEO of Global Music. They were named CEO and President of Live Nation in 2005.
People progressing
Joined as a Financial Accounting Manager in 2017, promoted to Director and then VP of Financial Accounting.
Joined as Executive VP Marketing in 2012, promoted to Senior VP & Head of Marketing after 2 years.
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