Workplace Services & Support Specialist, VEED

• High school diploma or equivalent; additional certifications or training in office/facilities management or related field is a plus
• Proven experience in a similar role, demonstrating a solid understanding of workplace services, office management and support functions
• Strong organisational and multitasking skills, with the ability to prioritise and manage multiple tasks effectively
• Detail-oriented mindset and problem-solving abilities to address workplace-related issues promptly and efficiently
• Organizational and problem-solving skills to manage multiple offices concurrently
• Strong communication and interpersonal skills to effectively collaborate with employees, vendors, and stakeholders at various levels
• Ability to work independently, as well as collaborate effectively with cross-functional teams
• Flexibility to adapt to changing priorities and handle emergency situations when required
• Requires onsite presence in London Shoreditch office from Monday to Friday

• As a member of our team, you will be responsible for ensuring a seamless and engaging workplace experience across our European office locations
• In addition, you will oversee various workplace services and events, People and Culture team project work and related leadership and team support
• Your focus will be on creating a positive and productive work environment for our onsite offices and amplifying our culture and providing support for our teammates across the globe remotely
• Team & Culture Support:
• Serve as the primary point of contact for employees' workplace-related needs, inquiries, and issues
• Maintaining communication channels to keep employees informed and connected regarding workplace, culture and other people related initiatives and activities
• Co-create programs to promote VEED’s culture and values
• Provide project and related admin support as needed
• Address and resolve concerns related to office facilities, equipment, supplies, and general workplace needs
• Event Coordination:
• Assist in planning and coordinating workplace events, such as meetings, conferences, training sessions, and celebrations
• Arrange logistics, catering, audiovisual setup, and other event-related requirements
• Provide on-site support during events to ensure smooth execution
• Facility Maintenance:
• Oversee the maintenance and overall upkeep of the office space, including but not limited to monitoring and reporting issues, coordinating repairs, and ensuring a clean and organized environment
• Collaborate with building management and external vendors to address maintenance security or other related concerns
• Equipment and Supplies:
• Manage inventory and procurement of office equipment, supplies, and furniture
• Coordinate with vendors to ensure timely delivery, proper installation, and functionality of equipment
• Vendor Management:
• Develop and maintain relationships with various service providers, such as cleaning services, maintenance contractors, and office suppliers
• Evaluate vendors and service offerings and monitor service to ensure cost-effectiveness and quality of service
• Workplace Policies and Compliance:
• Ensure compliance with safety regulations, building codes, and company policies in all office locations
• Coordinate required emergency preparedness activities, including evacuation drills, first aid training, and other safety protocols required for legal and regulatory purposes

• Monthly subsidy program to cater to different types of benefits for people. We give our employees the flexibility to choose how they want to spend the subsidy amount
• Unlimited holidays- We value that you get more time with your family& friends and for things you love outside work
• Home office set up- our partnership with Hofy ensures that you have a catalogue of IT equipment options to choose from
• Free access to Spill- our mental health support partner
• At VEED we are hybrid, enabling teams and individuals to design their day and integrate work and life.

Total funding: $35m

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