• Your ability to lead and manage simultaneous projects is crucial, as is your skill in communicating effectively with stakeholders at all levels of the organization
• Bachelor's degree or equivalent practical experience
• Typically 3 years or more of administrative experience in a high-tech or international environment, focusing on core administrative tasks such as travel management, expense reports, calendar management, and facilities coordination
• Experience supporting an organization and directly managing weekly team meetings, including agenda ownership and content preparation
• Experience serving as a lead for projects
• Proficiency in purchase order (PO) management and office administration
• Experience supporting C-suite leaders or equivalent

Desirable

• As an Administrative Business Partner at Aircall, you play a central role in the leadership team's business operations and activities: you anticipate the needs of the C-suite, resolving operational and administrative issues before they arise and ensuring the team stays focused on their projects
• Your agility in adapting to a changing environment and your knowledge of Aircall products and services strategically support your team's projects
• With strong business judgment and communication skills, you interact with various stakeholders and job functions
• Administrative roles at Aircall are filled by organized and dependable individuals driven by the shared goal of helping the company achieve success. Working behind the scenes, you make a significant impact on the people you support and Aircall users worldwide
• You will report directly to the company's Chief HR Officer
• Perform a wide range of administrative tasks efficiently, including calendar management, travel arrangements, expense reports, and meeting organizational deadlines with meticulous attention to detail
• Plan, manage, and execute team offsites, events, and activities
• Oversee purchase order management, ensuring accuracy and compliance with company policies
• Handle office administration tasks, including office supplies management, vendor relations, and facilities coordination
• Work with the global teams to ensure the successful execution of regularly scheduled domestic and international meetings, events, or projects
• Serve as a lead and manager for small projects within the organization