Team Assistant, Google DeepMind

• You are resilient, passionate, experienced at supporting senior individuals or multiple team members, and perform best in a fast-paced team environment
• You have got bags of energy, a keen interest to continue to learn and want to grow your career in supporting and enabling others
• Becoming a world class Assistant is your focus and nothing drives you more than supporting brilliant individuals
• Your colleagues describe you as a dependable, positive, warm, kind, responsible, trustworthy, and efficient. You have a can-do attitude and a thirst for learning
• You are motivated by delivering results and dedicated to the role, giving it 100% always. You can be relied upon to deliver what’s needed no matter when
• You are extremely organised, used to working at a very fast pace, and juggling many different priorities in changeable and ambiguous environments
• You work methodically to ensure all information remains accurate and correct
• You are proactive and manage your own time wisely, always looking for ways that yourself and the team can reach new heights with time management, and you adapt tech skills to create and manage time-saving solutions
• You have extensive experience creating detailed schedules, plan down to the very last detail, and always have contingencies in place
• You are committed and stay on top of things at all times; you are willing to roll your sleeves up and your “get stuck in” mentality means that no task is too big or too small
• You are used to communicating both internally and externally, and you adapt your communication style accordingly in a thoughtful way
• You have clarity of communication. Because the role is fast-paced and subject to shifting circumstances, being able to not only understand a problem but to speak (and write) clearly about potential solutions is a key skill for success in the role
• You are naturally curious and ask questions
• You welcome feedback and are open to new ideas and ways of working
• You have a natural ability to instil trust with people and put people at ease, especially with other Assistants
• You understand the value in building relationships with key stakeholders across the entire organisation and are able to deal tactfully, calmly and effectively with different teams across the business
• You have a warmth about you and can read a situation and act appropriately, especially when corresponding with senior stakeholders
• You remain calm even in the most stressful of situations; implementing changes as required, seeking understanding and learning from any setbacks and operate effectively, especially under conditions of uncertainty
• Driven, self-aware and self-disciplined; you take responsibility for your own behaviour and get your energy from within, rather than relying on others. You strive to succeed and constantly improve
• You are always professional and act as a direct representative of the Office of the CEO and an ambassador of the Management Support Team, and of DeepMind
• You want a role that you can give your all to and make your own, whilst being part of a team
• Working in a team to support the CEO is what motivates you everyday, always being ready to help. You’re able to see the value in the role that you play, and are fulfilled in seeing the person that you support and the team you work with succeed
• Most of all, you instinctively act with absolute discretion and diplomacy, and apply sound judgement in responding to circumstances - predictable and unpredictable. Loyalty and confidentiality are a must

• You’ll be working within the Office of the CEO, joining a close-knit team of highly committed, passionate and collaborative people
• You’ll be managed by the Executive Assistant to the CEO, and work closely with the wider Operations team. Within this role there is the opportunity to learn and grow and the opportunity to work towards becoming a world class Assistant
• Diary management for the CEO is the focus for this role. It requires the management of a complex and ever-changing calendar of critical meetings, including conference calls, interviews and appointments in line with the CEO’s and the organisation’s priorities. Also taking into account numerous time zones, across different office locations, and on behalf of multiple stakeholders. It’s key that the calendar is 100% accurate at all times, that conflicts are managed, and that it optimises time to the maximum
• Ensure that the days logistics are thoughtfully and meticulously planned e.g capacity to prepare and context-switch between meetings, travel time, confirm meeting roles, agendas and briefing documentation are in place for each meeting and follow up for notes once the meeting has taken place
• Arrange and book frequent domestic and international travel for conferences, international office visits and speaking engagements - e.g. hotel reservations, flight check-in, visas, detailed travel itineraries and ground transportation for the CEO in line with the company policies
• Support with the preparation of event briefing documents and help with the logistics for both internal and external speaking engagements for the CEO
• Liaise with the Events Team and arrange internal business and team bonding events e.g. focus days, lunches, retreats, talks, seminars, dinners, visitors, team training
• Develop a strong working relationship with the Executive Assistant to the CEO, thinking ahead and managing the team’s priorities and risks, anticipating challenges before they arise and proposing solutions to enable effective decision-making throughout the day
• Capture, track, and communicate any follow-up or actions for the Office of the CEO
• Act as a trusted point of contact for the CEO and an ambassador for DeepMind internally and externally, review incoming correspondence and respond as required e.g. telephone, email, post
• Support the Office of the CEO with administrative and operational tasks, always looking to do things better and quicker by suggesting ideas for continuous improvement to grow efficiencies by enhancing tools that they use
• Liaise with the Workplace Team to ensure that the CEO’s meeting space in each office building is up to date and meets all of the requirements
• Maintain a database of contact details of key colleagues and professional contacts
• Scan, copy, file and maintain an effective archiving system (online and offline)
• Provide personal support, errand running and duty-of-care e.g. lunch, water/tea, post, travel etc
• Welcome guests and ensure they have a great visitors experience - ensuring room set-up, providing an office tour and offering refreshments
• Undertake financial and team administration e.g. submit expense claims; raise and approve purchase orders; approve invoices; online document signing; reimbursements; journal subscriptions; approve team holiday requests etc
• Being accountable to the team for your tasks and responsibilities, ensuring constant communications with the team to keep them updated on your progress
• Build and maintain effective working relationships with the Management Support Team, key stakeholders, and wider Operations and Research teams to help foster cross team collaboration

Total funding: $5m

Google DeepMind combines the talents of two leading AI labs, Google Brain and DeepMind. Over the past decade, they have made major breakthroughs in artificial intelligence, which have helped shape the AI industry today.