Executive Assistant, Collibra

• The ideal candidate is a collaborative, highly organized, detail-oriented individual with strong communication and customer service skills
• 8-10 years minimum experience in an Executive Assistant role supporting a senior executive; 2+ years supporting a C-suite executive, preferably in an area with confidentiality requirements
• Heavy calendar, travel, and meeting planning experience
• Strong project management skills; ability to think ahead and anticipate needs – from the most mundane to the most complicated
• Strong written and oral communication skills and a warm and professional demeanor
• Excellent Mac skills and proficiency in Google Calendar; Solid Excel and Powerpoint skills; experience with budget tracking and expense management software is a plus
• Experience working in a SaaS and/or enterprise software environment
• A bachelor’s degree or equivalent related working experience is required
• Autonomous, urgent, and creative. You genuinely love a fast-paced work environment with ever-changing priorities and demonstrate our core values
• Able to prioritize and manage multiple tasks and requests simultaneously and successfully
• Able to roll up your sleeves and dig in – no task is too small
• Able to work both independently and as a collaborative partner
• Able to adhere to confidentiality and sensitive information

• Collibra is seeking an experienced Executive Assistant to support our Chief Marketing Officer
• This Executive Assistant will be a valuable, trusted business partner to the CMO of Collibra. You’ll be responsible for streamlining and prioritizing their time to ensure the smooth execution of their goals
• Your work will ensure that our CMO can focus on strategic initiatives that move Collibra forward!
• Providing full support to our CMO by managing company and personal details while maintaining full discretion and confidentiality
• Extensive scheduling, monitoring and prioritizing of all day-to-day incoming communication and requests for time
• Liaising with internal executives & teams, as well as external business contacts (including investors and board members) to establish seamless communication
• Planning, coordinating and scheduling all meetings: 1:1s, small and large group meetings, including leadership team meetings, Product & Engineering All-Hands, QBRs, offsites
• Anticipating and resolving any scheduling conflicts and managing all administrative details for team meetings and offsites
• Welcoming all visitors from arrival to departure
• Reconciling expenses and budgets monthly, demonstrating Collibra’s core values
• Arranging all travel including flights, hotels, ground transportation; creating detailed itineraries; obtaining visas, passport renewals or any other travel documents
• Light scheduling and coordination of ad hoc personal requests
• Assist with content creation and communication strategy for strategic team meetings like Marketing All-Hands, leadership team offsites and board meetings
• Standard in-office hours are 9am-6pm; require flexible availability at times (M-F 8a-7p); periodic but limited needs on weekends or after hours; some texting in the morning and at night for critical items only

• {Be}Healthy: Healthcare for yourself and eligible dependents (inclusive of partners/domestic partners), mental health resources and care, tax-advantaged accounts, income protection, discount programs and more! Additionally, we encourage employees to treat their whole self by offering a bi-monthly calendar of events and programming dedicated to our {Be}well initiatives which focus on wellbeing areas including emotional, professional & social, financial, physical, allyship & belonging and giving back.
• {Be}With Family: We offer multiple types of leave so that you can spend time with loved ones, including parental leave, caregiver leave and our annual family day. These are all complementary to our culture in which we value output over hours.
• {Be}Kind: Collibra For Good, Unconscious Bias & Allyship training, Manager Racial Injustice training and Collibra-led fundraisers.
• {Be}Unplugged: Our paid time off programs include vacation, holidays, sick time and compassionate/bereavement leave. We also offer remote-friendly meditation sessions and cooking lessons – all of which you’re actively encouraged to use!
• {Be}Informed: Competitive compensation, bonus potential, private company equity, merit reviews and promotion cycles, company pension, discounts programs, access to LinkedIn Learning, employee referral program, employee rewards & recognition, development programs and more!
• {Be}Together: Community and belonging with our Employee Resource Groups (ERGs) and personal interest groups, ERG-driven events, speaker series, and celebrations, a dedicated DEI council, the virtual Collibra cafe, trivia, bingo games and much more.
• When in-person (office) life resumes, we look forward to more snacks, catered lunches, team offsites and social events (think holiday gift exchange, fundraising events, happy hours, celebrations and more)!
• Unlimited paid time off policy
• Work from home opportunities

Total funding: $605.2m

Collibra wants to help firms understand data governance. As companies gather ever more data, Collibra helps them understand what data they have, who has access to it and how to move it through a workflow of data analysis tools.