Senior Executive Assistant, Okta
$117-158k
5 days a week in office
Management platform securing resources from cloud to ground
Job no longer available
Management platform securing resources from cloud to ground
1001+ employees
Job no longer available
$117-158k
5 days a week in office
1001+ employees
Company mission
To improve the connections between people and tools to make companies more productive and secure.
Role
Who you are
- A minimum of 5-8 years work experience in the capacity of an Executive Assistant supporting multiple executives
- Familiar with the expectation of complete confidentiality on all business matters
- Proven ability to actively manage projects in a fast-moving, high pressure environment
- Flexibility working independently or partnering with a variety of teams
- Flexibility to support (when needed) during out of office hours
- Ability to travel as needed (up to 20%)
- Proven ability to interact in a professional manner with Executives, Board Members, Customers, Partners, Prospects, and Internal Team
- Ability to be flexible in response to changing priorities and needs
- Experience with web-based scheduling and collaboration tools
- Experience with arrangement of complex schedules and logistics, at times, across multiple time zones
- Ability to work on multiple projects, lead priorities and accurately set expectations
- Excellent time management skills and attention to detail
- Strong communication, planning, organizational and analytical skills
- Ability to quickly learn new tools and technologies; Interest and experience in using technology and the Internet to improve work efficiency
- Excellent verbal and written communication skills - Ability to effectively communicate and collaborate with a diverse range of people and job functions
- Ability to remain energetic and positive in a fast-paced and demanding environment
- Entrepreneurial spirit and desire for constant improvement. A forward thinker
- Excellent common sense and ability to make appropriate judgment calls autonomously
- Dedicated with the ability to anticipate next steps
- Works well with a variety of personalities; embraces teamwork
- Proficient working with Google Workspace/Docs and Microsoft Office Suite
- Adaptable – have demonstrated flexibility in the face of change
- Organized - have good time, space and task management skills
- Proactive - has the ability to foresee problems and prevent them by taking action
- Growth Mindset - has resilience and desire to learn as the company and organization evolve and scale
What the job involves
- At Okta, our Senior Executive Assistants provide a wide array of administrative, logistical, and project-related support to their Executives
- We are looking for a Senior Executive Assistant to partner with and support our Chief Revenue Officer
- You will be contributing to the organization's success by helping them scale and build seamless processes
- This role has a high amount of visibility and works cross-functionally throughout the company
- This person will report directly to our Chief Revenue Officer (CRO)
- Calendar management - Manage their daily schedule, coordinate logistics for all meetings, both internal and external, being proactive about conflicts and understanding priorities
- Coordinate domestic and international travel, process expense reports and assist with management of budget for travel and events
- Own and help manage the rhythm of the business in close partnership with the Executives and teams. This includes: owning meeting agenda, taking notes and following up on action items
- Schedule and coordinate logistics for conferences and special events (both onsite & offsite)
- Acts as a liaison and trusted partner for the CRO relaying and exchanging information with others including: Senior leaders, customers, board members and other cross functional organizations or colleagues
- Anticipate the Executive’s needs and proactively assemble the appropriate people and resources to solve problems as independently as possible. Bring forth new ideas and solutions to help scale processes and more order to busy teams
- Field and funnel incoming requests; exercise strong judgment and discretion with highly confidential information
- Lead, drive and execute on various team events, socials, offsite meetings, etc
- Work cross-functionally to ensure communication is efficient and clear between teams
- Meet deadlines by maintaining an organized approach, knowing how to prioritize and coordinate multiple work activities in a fast paced environment
- As a team player, provides backup support for other EAs in the department and helps the team work efficiently together
Our take
Okta started off as an identity company where organisations, large and small, could tap into the company to have a single sign-on interface to access all cloud applications now centralised. Okta has since expanded to provide identity management at the device as well as the server level.
The new approach towards network security is increasingly based on identification and authentication, and Okta is on track to become the go-to vendor in the space. They aim to do so by developing products that enable people to access applications and other tools more smoothly and securely than ever before.
Okta has taken strides towards expansion through significant employee growth and shuffling executive leadership. The company has also made lateral moves such as tackling governance concerns, opening up new paths for revenue.
Freddie
Company Specialist
Insights
Some candidates hear
back within 2 weeks
19% employee growth in 12 months
Company
Funding (last 2 of 7 rounds)
Sep 2015
$75m
SERIES F
Jun 2014
$75m
SERIES E
Total funding: $229.3m
Company benefits
- Work from home opportunities
- Health + Wellness
- Financial Benefits
- Pay + Incentives
- Time Off
- Everyday Living
- Resources
Company values
- Love our customers
- Never stop innovating
- Act with integrity
- Be transparent
- Empower our people
Company HQ
The East Cut, San Francisco, CA
Articles
Founders
Todd McKinnon
(CEO)VP of Development at Salesforce.com and has nearly a decade of experience in various engineering and leadership roles at PeopleSoft.
Frederic Kerrest
(Vice Chairman)Worked in Sales and Business Development at Salesforce.com, and previously co-founded high-tech consulting firm Meridian Global Solutions.
People progressing
Joined as Senior Manager, Recruiting EMEA and promoted to Director, Recruiting EMEA after 3 years. Promoted again to Senior Director, Recruiting EMEA after another 3 years.
Salary benchmarks
We don't have enough data yet to provide salary benchmarks for this role.
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Diversity & Inclusion at Okta
- Workforce: We believe in recruiting diverse talent to create balanced teams
- Workplace: We support and empower employees to be authentic and grow through open conversations and education
- Marketplace: We go to market and sell to diverse audiences
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