Executive Assistant, AlertMedia
+ Bonus program
More information about location
3 days a week in office
Emergency communication provider
Be an early applicant
Emergency communication provider
201-500 employees
Be an early applicant
+ Bonus program
More information about location
3 days a week in office
201-500 employees
Company mission
To save lives and minimize loss by facilitating timely, accurate, and relevant communications when an emergency situation threatens personal safety and business continuity.
Role
Who you are
- The ideal candidate will be motivated, trustworthy, professional, personable, and resourceful with a jack-of-all-trades mindset
- 3+ years executive administration and/or scheduling/calendar management experience in a growing, fast-paced environment (tech preferred)
- Proven track record demonstrating the ability to handle time sensitive and confidential information
- Proficiency with Microsoft Outlook and advanced understanding of other MS Office Suite applications (i.e. Word, Excel, and PowerPoint)
- Excellent verbal and written communication skills
- Extremely detail-oriented and organized
- Event execution and vendor management experience (customer dinners, holiday parties, company-wide events, etc.)
- Proactive mindset with desire and ability to multitask and work on different projects at once
- Willingness to work non-traditional hours on occasion for any urgent after hours matters
- Team player mentality with ability to work and remain calm under pressure and
- Willingness to go the extra mile
- Passionate about company culture and representing the best of who we are
- This is an in-office, hybrid position (3 days a week) in our beautiful downtown, Austin, Texas headquarters
- You are highly organized and resourceful
- You embrace a challenge and are known for your ability to prioritize and handle multiple requests at once
- You have a passion for helping people and are always willing to go the extra mile
- You love working for a company that will recognize you for your talents while supporting and driving culture
What the job involves
- AlertMedia is looking for an energetic Executive Assistant to support two members of our executive team with day-to-day administrative functions and execution
- Manage and optimize the complex calendars of senior executives, scheduling meetings, travel, calls, and events
- Coordinate with internal and external stakeholders to arrange meetings
- Proactively communicate with executives on schedule preferences, boundaries, travel itineraries and other needs that support in maximizing executive time management
- Ensure executives are well-prepared for meetings by providing necessary materials and agendas
- Manage email inboxes while maintaining confidentiality of sensitive information and handle all such information with discretion
- Manage communications with internal and external stakeholders to support prioritization activities for supported executives
- Comfortable writing in the executives’ voice
- Organize and manage complex travel itineraries, including flights, accommodations, and ground transportation
- Prepare and process expense reports in a timely and accurate manner
- Anticipate travel needs and proactively resolve any issues that may arise
- Coordinate logistics during executive travel for in-person events with customers and prospects
- Work with other EAs to plan and execute meetings, offsites, conferences, and culture events, ensuring all logistical details are handled
- Coordinate with vendors, book venues, and manage attendee communication
- Support executives with legal and administration activities including signature processes
- Take on ad hoc tasks and responsibilities as required by the executive team
Our take
Over the years, organizations have gradually increased their focus on employee safety and emergency preparedness, but the growing number of climate change-related incidents such as floods, wildfires and heatwaves have made this an urgent necessity. AlertMedia’s software enables businesses to quickly identify risks to their people or locations and communicate instantly with those impacted, ultimately minimizing response times during emergencies.
AlertMedia is the world’s leading provider of its kind due to its innovative two-way multichannel messaging system and threat intelligence, and has been experienced double digit annual revenue growth since its founding. The company supports thousands of organizations around the world including popular brands such as Walmart, JetBlue, Coca-Cola Bottling, DHL, and Volvo.
AlertMedia recently signed an agreement to receive strategic growth investment from Vista Equity Partners, bringing in investment that will go towards accelerating its product roadmap and continuing expansion into new markets to ensure enterprises of all sizes are being protected during critical events.
Kirsty
Company Specialist
Insights
Company
Funding (last 2 of 6 rounds)
Apr 2020
$15m
SERIES C
Jan 2019
$25m
GROWTH EQUITY VC
Total funding: $57.1m
Company benefits
- 100& Paid Healthcare: Take advantage of fully paid medical, dental, vision, disability, and life insurance for employees and subsidized for dependents.
- Bonus: Participate in the company-wide annual bonus based on their collective success.
- Family Planning: Leverage their 100% paid parental and new child bonding leave—12 weeks off for primary caregivers and 4 weeks off for secondary caregivers
- Paid Sabbatical: Pursue your interests with six weeks of paid sabbatical leave after six years of service.
- Tuesday Lunch: Get together for transparent company updates from leadership while enjoying a meal on AlertMedia
- PTO: Unplug, rest, and recharge with a flexible time off policy that encourages work-life balance without worrying about counting days!
- Give Back: Join your coworkers in giving back to the Austin community through quarterly volunteer opportunities
- Team Building and Celebrations: Take part in company celebrations, team buildings, and peer-nominated value award recognition
Company values
- Humans not robots
- Customers always come first
- Work better together
- Simplicity is their strength
- Reputation is priceless
- Hard work pays off
Company HQ
Barton Hills, Austin, TX
Articles
Leadership
Brian Cruver
(Executive Chairman)Formerly was CEO for AlertMedia. Before that, co-founded and was CEO of both Xenex and Giveline. Experience in Business Development for Shell USA and Enron. Author of "Anatomy of Greed" published by Perseus Books.
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