Office Manager and Senior Executive Assistant, Khan Academy
6 Month Contract
$50/hour
1-2 days a week in office (Mountain View, CA)
Nonprofit online education platform
Be an early applicant
Nonprofit online education platform
1001+ employees
Be an early applicant
$50/hour
1-2 days a week in office (Mountain View, CA)
1001+ employees
Company mission
Khan Academy's mission is to provide a free, world‑class education for anyone, anywhere.
Role
Who you are
- 3-5+ years of managing administrative needs for VP level or above
- Availability to work from our HQ’s office in Mountain View, CA 1 - 2 days a week
- Great people skills - comfortable coordinating with people of varying functions and backgrounds
- Familiar with frequently-used tools (G-Suite, Microsoft Office, Confluence, etc.)
- High level of integrity coupled with ability to handle confidential/sensitive information with expert discretion
- Experience working on projects of strategic importance with organizational leaders
- Quick learner, willing to be trained in new areas to lend support to drive functional team productivity
- Flexibility to work special events outside of 9-5 hours on occasion
- Deep skills in time management and prioritization with ability to help optimize the time, energy and mindshare of SLT
- Resolves a variety of issues using company policies and procedures
- Project management skills with an eye for detail
- Strong written and oral communication skills
- Analytic ability with strong results orientation
- Motivated by the Khan Academy mission “to provide a free world-class education for anyone, anywhere.”
What the job involves
- 40 hours/week
- The Office Manager & Sr. Executive Assistant will manage administrative and operational tasks for our distributed Senior Leadership Team (SLT) and help ensure smooth operations of our headquarters (HQ’s) office located in Mountain View, CA
- In this role, you will consistently provide input and counsel to SLT and support HQ’s office operations
- You will act as a trusted partner for the senior leadership team, team members, vendors and other external parties
- You will partner closely with the Employee Experience Lead, the People Operations (POPs) team, and other members of the administrative staff
- Manage complex calendars for one or more SLT members
- Maintain files (both print and digital) for SLT member(s)
- Prepare expense reports for SLT member(s)
- Assist with preparation of presentations, reports and documents
- Manage external relations on behalf of SLT (e.g., speaking events, press interviews, etc.)
- Act as administrator for tools and systems utilized by the functional teams reporting to SLT
- Regularly take on additional projects from the SLT upon request, including support work specific to the functional teams in your area
- Support all office operational activities - handle procurement, maintain office equipment and inventory, and ensure cleanliness and functionality of all office spaces
- Manage the Khan Academy HQ’s Office cell phone
- Organize breakfast and/or lunch orders for periodic office events (e.g. monthly/quarterly onsite meetings, quarterly SLT meetings, functional team summits, etc.)
- Manage vendors for facilities, food/drink, and other operational contacts
- Partner with Khan Lab Schools and Schoolhouse.world on set-up and management of shared use of HQ’s office space
- Oversee mail and shipping needs including PO Box management and mail distribution
- Collaborate with IT to coordinate office technical needs including conference room setup
- Organize and run logistics for all company events such as Hackathon week, individual team onsites, and other team gatherings
Our take
Khan Academy is a non-profit that provides free online education materials, including teacher tools, instruction videos, and practice exercises to support users of all ages. It has over 10 million users a month and covers subjects all the way up to college level.
With nearly a quarter of American adults unable to use mathematics in daily life, Khan Academy’s interactive quizzes, instructional videos, and teacher tools are timely. Khan Academy started life as a series of educational YouTube videos, before building a full-scale platform after receiving an influx of donations from Silicon Valley philanthropists. This background has led it to embrace rather than reject the educational possibilities of new tech such as AI, with the founder regarding traditional institution's banning of tools like ChatGPT as a mistake.
The company offers its tools completely for free, instead relying on donations and volunteers. A key focus is tackling wealth inequality in education. A partnership with the College Board (who produce entrance examinations for higher education) has made access to SAT test prep materials free for millions. 2024 saw a partnership with Microsoft for Khan Academy's Khanmigo product, now free to use for Microsoft customers.
Steph
Company Specialist
Insights
Some candidates hear
back within 2 weeks
23% employee growth in 12 months
Company
Funding (last 2 of 5 rounds)
Jul 2020
$3m
GRANT
Oct 2017
$3m
GRANT
Total funding: $16.2m
Company benefits
- Flexible spending account (FSA)
- Dental insurance
- Optical insurance
- Life insurance
- Performance bonus
- 401K plan
- Family medical leave
- Diversity program
- Pet friendly workplace
- Work from home opportunities
- Health insurance
- Affinity groups where Parents, Black, Hispanic/Latino, Women and Gender Minorities, and LGBTQIA+ identified folks come together
Company values
- Live and breathe learners - We deeply understand and empathize with our users. We leverage user insights, research, and experience to build content, products, services, and experiences that our users trust and love. Our success is defined by the success of our learners
- Take a stand - As a company, we have conviction in our aspirational point of view of how education will evolve. The work we do is in service to moving towards that point of view. However, we also listen, learn and flex in the face of new data, and commit to evolving this point of view as the industry and our users evolve.
- Work responsibly and sustainably - We understand that achieving our audacious mission is a marathon, so we set realistic timelines and we focus on delivery that also links to the bigger picture. As a non-profit, we are supported by the generosity of donors as well as strategic partners, and understand our responsibility to our finite resources. We spend every dollar as though it were our own. We are responsible for the impact we have on the world and to each other. We ensure our team and company stay healthy and financially sustainable.
- Embrace diverse perspectives - We are a diverse community. We seek out and embrace a diversity of voices, perspectives and life experiences leading to stronger, more inclusive teams and better outcomes. As individuals, we are committed to bringing up tough topics and leaning into different points of view with curiosity. We actively listen, learn and collaborate to gain a shared understanding. When a decision is made, we commit to moving forward as a united team
- Deliver wow - We insist on high standards and deliver delightful, effective end-to-end experiences that our users can rely on. We choose to focus on fewer things - each of which aligns to our ambitious vision - so we can deliver high-quality experiences that accelerate positive measurable learning with our strategic partners.
- Cultivate learning mindset - We believe in the power of growth for learners and for ourselves. We constantly learn and teach to improve our offerings, ourselves, and our organization. We learn from our mistakes and aren’t afraid to fail. We don't let past failures or successes stop us from taking future bold action and achieving our goals
- Bring out the joy - We are committed to making learning a joyful process. This informs what we build for our users and the culture we co-create with our teammates, partners and donors
Company HQ
Mountain View, CA
Articles
Leadership
Caroline Hu Flexer
(CEO)Holds a BA and MArch in Architecture from Stanford and Harvard University. They also have an MBA from Stanford Graduate School of Business, and formerly co-founded Duck Duck Moose, a mobile educational platform for children.
Salman Khan
(Executive Director)They graduated from Harvard Business School and have previously worked in Finance.
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