Executive Assistant to the CFO / Office Manager, SWORD Health

Salary not provided

+ Equity

Mid level
New York

More information about location

SWORD Health

Connecting physical therapists with technology

Open for applications

SWORD Health

Connecting physical therapists with technology

501-1000 employees


Open for applications

Salary not provided

+ Equity

Mid level
New York

More information about location

501-1000 employees


Company mission

To free 2 billion people from pain.


Who you are

  • 3+ years of experience in office management or other administrative roles
  • Proficiency in managing complex schedules and logistics
  • Ability to handle confidential and time-sensitive matters with discretion
  • Strong attention to detail, resourcefulness, flexibility, organizational prowess, and proven collaboration skills to effectively manage and prioritize tasks and projects
  • Self-starter mentality, confidence, and adept problem-solving abilities are highly valued
  • Demonstrated sound judgment and the ability to make autonomous decisions

What the job involves

  • Sword Health seeks a professional to spearhead our New York office operations and oversee the agenda and travel arrangements for our Chief Financial Officer (CFO)
  • As the primary point of contact of the CFO, you will collaborate directly with the CFO on a diverse range of administrative tasks for the CFO and finance team
  • You will assume responsibility for managing the New York office, fostering a dynamic work environment, and ensuring optimal attendance
  • Manage comprehensive office services encompassing reception (as needed), shipping and mail, kitchen upkeep and supplies, office provisions, building maintenance, and other general office duties
  • Oversee office maintenance and liaise with property management, safety/ security, janitorial staff, internet and audio/visual services, and various vendors to ensure a well-stocked, clean, and functional workspace
  • Act as the primary contact for maintenance, mail, shipping, supplies, equipment, bills, and errands
  • Greet clients and internal/external visitors, promptly addressing or directing inquiries
  • Assist in organizing, scheduling, and executing onsite events
  • Handle incoming and outgoing phone calls, both internal and external
  • Manage the CFO's calendar and provide executive assistant support, namely:
  • Coordinate and manage the CFO's calendar, including scheduling meetings, appointments, and conference calls, ensuring alignment with priorities and objectives
  • Proactively anticipate scheduling conflicts and make necessary adjustments to optimize the CFO's time and availability
  • Arrange travel accommodations and itineraries for the CFO, including flights, accommodations, ground transportation, and any necessary logistics, considering preferences and efficiency
  • Request to stakeholders meeting agendas, briefing materials, and necessary documentation for the CFO's engagements, ensuring they are well-prepared and equipped for each interaction
  • Serve as a liaison between the CFO and internal/external stakeholders, managing communication and correspondence efficiently and professionally
  • Assist with expense reporting, reimbursement requests, and other financial support tasks, ensuring accuracy and compliance with company policies and procedures

Otta's take

Xav Kearney headshot

Xav Kearney

CTO of Otta

Only ~30% of patients complete their physical therapy regimens, resulting in millions of people not receiving the full breadth of musculoskeletal care they need to reach full recovery. This means physical therapy practices miss out on an average of $250,000 of revenue potential per year.

SWORD Health’s clinical-grade virtual therapy platform pairs physical therapists with FDA-listed wearable technology to deliver personalized treatment plans that are more effective, easier, and less expensive than traditional physical therapy.

The company has expanded globally, working with insurers, health systems, and employers across the U.S., Europe, and Australia, counting over 1,400+ businesses (including Fortune 100 & 500 companies) across the world among its clients.

The double unicorn company is the fastest-growing MSK company, growing 833% between September 2021 – 2022. Having consistently focused on expansion and scaling, SWORD Health is well set to lead the healthcare market into a new age of digital musculoskeletal care.


Top investors

Few candidates hear
back within 2 weeks

37% employee growth in 12 months


Funding (last 2 of 10 rounds)

Jun 2024



Nov 2021



Total funding: $328.1m

Company benefits

  • A stimulating, fast-paced environment with lots of room for creativity
  • A bright future at a promising high-tech startup company
  • Career development and growth, with a competitive salary
  • The opportunity to work with a talented team and to add real value to an innovative solution with the potential to change the future of healthcare
  • A stimulating environment with room for creativity
  • A flexible environment where you can control your hours (remotely) with unlimited vacation
  • Access to our health and well-being program (digital therapist sessions)
  • Remote or Hybrid work policy

Company values

  • People Over Profit - We only succeed when our members do, members over money, always
  • Invent the Future - Innovation is in our DNA
  • Always be Delighting - We don't stop at good enough, we go above and beyond to delight at every possible opportunity

Company HQ

Chelsea, New York, NY


Co-Founder of EX Capital. Received their PhD in Electrical Engineering from the Universidade de Aveiro.

Co-Founded EX Capital and Findster Technologies. Previously worked as an Analyst/Software Engineer at Neuroinova, and was a Researcher at the Universidade de Aveiro where they received their Master in Computer Science.

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