Executive Assistant to the CFO / Office Manager, SWORD Health

• 3+ years of experience in office management or other administrative roles
• Proficiency in managing complex schedules and logistics
• Ability to handle confidential and time-sensitive matters with discretion
• Strong attention to detail, resourcefulness, flexibility, organizational prowess, and proven collaboration skills to effectively manage and prioritize tasks and projects
• Self-starter mentality, confidence, and adept problem-solving abilities are highly valued
• Demonstrated sound judgment and the ability to make autonomous decisions

• Sword Health seeks a professional to spearhead our New York office operations and oversee the agenda and travel arrangements for our Chief Financial Officer (CFO)
• As the primary point of contact of the CFO, you will collaborate directly with the CFO on a diverse range of administrative tasks for the CFO and finance team
• You will assume responsibility for managing the New York office, fostering a dynamic work environment, and ensuring optimal attendance
• Manage comprehensive office services encompassing reception (as needed), shipping and mail, kitchen upkeep and supplies, office provisions, building maintenance, and other general office duties
• Oversee office maintenance and liaise with property management, safety/ security, janitorial staff, internet and audio/visual services, and various vendors to ensure a well-stocked, clean, and functional workspace
• Act as the primary contact for maintenance, mail, shipping, supplies, equipment, bills, and errands
• Greet clients and internal/external visitors, promptly addressing or directing inquiries
• Assist in organizing, scheduling, and executing onsite events
• Handle incoming and outgoing phone calls, both internal and external
• Manage the CFO's calendar and provide executive assistant support, namely:
• Coordinate and manage the CFO's calendar, including scheduling meetings, appointments, and conference calls, ensuring alignment with priorities and objectives
• Proactively anticipate scheduling conflicts and make necessary adjustments to optimize the CFO's time and availability
• Arrange travel accommodations and itineraries for the CFO, including flights, accommodations, ground transportation, and any necessary logistics, considering preferences and efficiency
• Request to stakeholders meeting agendas, briefing materials, and necessary documentation for the CFO's engagements, ensuring they are well-prepared and equipped for each interaction
• Serve as a liaison between the CFO and internal/external stakeholders, managing communication and correspondence efficiently and professionally
• Assist with expense reporting, reimbursement requests, and other financial support tasks, ensuring accuracy and compliance with company policies and procedures

• A stimulating, fast-paced environment with lots of room for creativity
• A bright future at a promising high-tech startup company
• Career development and growth
• The opportunity to work with a talented team and to add real value to an innovative solution with the potential to change the future of healthcare
• A stimulating environment with room for creativity
• A flexible environment where you can control your hours (remotely) with unlimited vacation
• Access to our health and well-being program (digital therapist sessions)
• Remote or Hybrid work policy

Total funding: $368.2m

For a number of reasons including cost, only about 30% of patients complete their physical therapy regimens. This results in millions of people not receiving the full breadth of care they need to reach full recovery. And physical therapy practices are missing out on a massive amount of revenue potential.